The following links can be used to view Council meeting agendas, minutes, and reports:
Click here for Council meeting agendas
Council Meeting Agendas
Council meetings are held on the 2nd and 4th Tuesday of each month beginning at 5:00 p.m. Meetings are held at the Municipal Office located at 500 Railway Avenue in Clandeboye, Manitoba.
All Council meetings are chaired by the Deputy Mayor, or in his absence, a delegated member of Council. Council meetings are open to the public unless Council moves in-camera to discuss personnel, legal, or private matters.
Agenda packages are available 4 days prior to the regular Council meeting as shown above.
Council Meeting Minutes
Minutes are taken by administrative staff and are posted as draft versions once they have been prepared. The minutes then get approved at the following meeting and are then signed and posted on our website for public viewing, replacing the draft versions.
Delegations at Council Meetings
Any individual or organization wanting to appear before Council to discuss an issue of importance must register by completing a Delegation Registration Form. This form must be completed and submitted to the Municipal Office no later than 5 days before the scheduled Council meeting. Delegations are limited to 10 minutes. If the matter has already been discussed and dealt with through an earlier delegation to the satisfaction of Council, the applicant will not be allowed to appear before Council.
Planning Hearing Process
The Planning Hearing Process gives people the opportunity to make representation in support or opposition of an application being presented to Council.
Hearings proceed as follows:
- Red River Planning District (RRPD) staff will present the application.
- The applicant will make a presentation on the application.
- Those in support of the application will make a presentation.
- Those opposed to the application will make a presentation.
- The applicant is then given the opportunity to respond to comments or concerns raised by Council or presenters.
- Only presentations applicable to the intent of the hearing will be heard.
If you wish to make a presentation for a hearing, you will need to record your name and contact information on the sign in sheet located at the table outside of the Council Chambers. Written submissions and reports may be presented, but copies must be made available to all those present who want them.
At the end of each presentation, Council may ask for clarification from the speaker on any fact or issues, but will not enter into a debate.
Note: Persons speaking must address the Chair of the meeting. If you have questions for the applicant, please raise them in your presentation to the Chair of the meeting. The applicant will have an opportunity to respond to questions when presentations are finished. Interruption of presenters will not be permitted nor dialogue between the applicant and those in attendance.
Procedure After the Hearing
If the hearing is not completed that night due to time constraints or requests for further information, the hearing will be adjourned to another date. If the hearing is adjourned, a date will be announced for the continued hearing. There will be no further notice given for this date. If the public hearing is closed, there will be no more presentations accepted on the matter.
Council can make a decision on the application at the time of the hearing or at a later date. Until a decision is made, there can be no further communication between Council and the applicant or those who made representation on the application. Once Council makes a decision, all persons who made representation at the hearing will be notified. If there are any questions about this process or decisions made that night, contact the Red River Planning District during regular business hours.
Zoning By-Law Amendment: If Council decides to give second reading to the by-law where there are sufficient number of objections* at the hearing, then those who made objections at this hearing will have the opportunity to file a second objection with RRPD. If you would like this opportunity, please identify yourself as an objector on the sign in sheet.
Subdivision Application: When Council makes a decision on the application, only the applicant or the Province may appeal this decision.
Conditional Use or Variation Orders: When Council makes a decision on this type of application, the decision is final. There is no appeal process for this decision.
*Sufficient Objections: objections from at least 25 eligible persons (identified under The Municipal Councils and School Board Elections Act); OR 50% of the total number of owners of property located within 100 meters of the affected property.
Question Period Principles
The Council of the R.M. of St. Andrews, in its Procedures By-Law, provides for a question period at each Council meeting allowing for public input. This question period is not intended to replace delegations, but rather the time is to provide opportunity for residents and property owners in the Municipality to seek clarification on issues the Council is dealing with and to ensure the time provided is beneficial to the public and is done in a respectful manner.
This session will be guided by the following principles:
- Question period will take place immediately following the adoption of the agenda.
- Questions will only be entertained from individuals who are either residents and/or property owners in the Municipality.
- Prior to asking a question, the individual shall provide his or her name and address of residence and/or owned property in the Municipality.
- Items to which questions may be asked are items which are on the agenda of that Council meeting, or from the previous Council meeting.
- All questions shall be directed to the Chair of the meeting.
- The time allowed for question period shall be limited to ten (10) minutes each meeting.