To view meeting minutes and agendas please see the table below:
Council Meeting Agendas
Council meetings are held on the 2nd and 4th Tuesday of each month beginning at 5:30 p.m. (new time effective March 20, 2023 - previously 5pm). Meetings are held at the Municipal Office located at 500 Railway Avenue in Clandeboye, Manitoba.
Council meetings are being held both virtually and in person and being recorded and posted on the RM's YOUTUBE CHANNEL. People participating in the meeting can either attend in person or virtually.
Council meetings are open to the public unless Council moves in-camera to discuss personnel, legal, or preliminary matters.
Agenda packages are available 4 days prior to the regular Council meeting as shown above.
Council Meeting Minutes
Minutes are taken by administrative staff and are posted as draft versions once they have been prepared. The minutes then get approved at the following meeting and are then signed and posted on our website for public viewing, replacing the draft versions.
Delegations at Council Meetings
Any individual or organization wanting to appear before Council to discuss an issue of importance must register by completing a Delegation Registration Form. This form must be completed and submitted to the Municipal Office no later than 5 days before the scheduled Council meeting. Delegations are limited to 10 minutes. If the matter has already been discussed and dealt with through an earlier delegation to the satisfaction of Council, the applicant will not be allowed to appear before Council.
Planning Hearing Process
The Planning Hearing Process gives people the opportunity to make representation in support or opposition of an application being presented to Council.
Hearings proceed as follows:
- Red River Planning District (RRPD) staff will present the application.
- The applicant will make a presentation on the application.
- Those in support of the application will make a presentation.
- Those opposed to the application will make a presentation.
- The applicant is then given the opportunity to respond to comments or concerns raised by Council or presenters.
- Only presentations applicable to the intent of the hearing will be heard.
If you wish to make a presentation for a hearing, you will need to record your name and contact information on the sign in sheet located at the table outside of the Council Chambers. Written submissions and reports may be presented, but copies must be made available to all those present who want them.
At the end of each presentation, Council may ask for clarification from the speaker on any fact or issues, but will not enter into a debate.
Note: Persons speaking must address the Chair of the meeting. If you have questions for the applicant, please raise them in your presentation to the Chair of the meeting. The applicant will have an opportunity to respond to questions when presentations are finished. Interruption of presenters will not be permitted nor dialogue between the applicant and those in attendance.
Procedure After the Hearing
If the hearing is not completed that night due to time constraints or requests for further information, the hearing will be adjourned to another date. If the hearing is adjourned, a date will be announced for the continued hearing. There will be no further notice given for this date. If the public hearing is closed, there will be no more presentations accepted on the matter.
Council can make a decision on the application at the time of the hearing or at a later date. Until a decision is made, there can be no further communication between Council and the applicant or those who made representation on the application. Once Council makes a decision, all persons who made representation at the hearing will be notified. If there are any questions about this process or decisions made that night, contact the Red River Planning District during regular business hours.
Zoning By-Law Amendment: If Council decides to give second reading to the by-law where there are sufficient number of objections* at the hearing, then those who made objections at this hearing will have the opportunity to file a second objection with RRPD. If you would like this opportunity, please identify yourself as an objector on the sign in sheet.
Subdivision Application: When Council makes a decision on the application, only the applicant or the Province may appeal this decision.
Conditional Uses or Variation Orders: When Council makes a decision on this type of application, the decision is final. There is no appeal process for this decision.
*Sufficient Objections: objections from at least 25 eligible persons (identified under The Municipal Councils and School Board Elections Act); OR 50% of the total number of owners of property located within 100 meters of the affected property.